MINUTES OF THE REGULAR COUNCIL MEETING
OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF PINEVILLE, LOUISIANA HELD
JULY 10, 2001

THE MAYOR AND CITY COUNCIL OF THE CITY OF PINEVILLE MET IN REGULAR SESSION ON THE 10TH DAY OF JULY 2001 AT 7:00 P.M.

ITEM 1            Mayor Fields called the meeting to order.

ITEM 2            Reverend Nathan Martin offered the invocation.

ITEM 3            Alderman Wainwright led the Pledge of Allegiance.

ITEM 4            Roll call was as follows:

Present            Alderman Bishop, Alderman Dorn, Alderwoman Cunningham, Alderman Wainwright, Alderwoman Broussard

Absent             None

ITEM 5            On motion by Alderman Wainwright, seconded by Alderwoman Cunningham and passed, it was resolved to accept the minutes of the previous meetings as published.

On motion by Alderman Dorn, seconded by Alderman Wainwright and passed, it was resolved to add an additional item to the agenda.

ITEM 5-A            Mayor Fields presented a proclamation to the Pineville Jr. High School Cheerleaders for their accomplishments in attending the Universal Cheerleading Camp held in Natchitoches on June 10th through 13th.

On motion by Alderman Wainwright, seconded by Alderman Dorn and passed, it was resolved to add an additional item to the agenda.

ITEM 5-B            City Attorney Mike Johnson addressed the Council regarding litigation brought about by Robert Mickel.  On motion by Alderman Wainwright, seconded by Alderman Bishop and passed, it was resolved to approve a settlement regarding the litigation in the amount of $15,000.

ITEM 6            On motion by Alderman Wainwright, seconded by Alderman Bishop and passed, it was resolved to nominate Alderwoman Broussard as Mayor Pro-Tempore for F/Y 2001-2002.  Roll call was as follows:

Yeas            Alderman Bishop, Alderman Dorn, Alderwoman Cunningham, Alderman Wainwright, Alderwoman Broussard

Nays            None

ITEM 7            On motion by Alderman Bishop, seconded by Alderman Dorn and passed, it was resolved to approve the following for F/Y 2001/2002.

ITEM 8            On motion by Alderman Bishop, seconded by Alderwoman Broussard and passed, it was resolved to approve the following Committees for F/Y 2001/2002.

ITEM 9            Mayor Fields called for the Zoning Commission report regarding an application submitted by Charles Hebert, Sr. to move a portable building on property located at 2922-B Highway 107.  Mr. David reported the Commission had met to consider the above and recommended to defer action on this request until the September meeting for further review and also to determine the clarity of action and settlement regarding the Nalley vs. City lawsuit.  On motion by Alderman Dorn, seconded by Alderwoman Cunningham and passed, it was resolved to accept the recommendation of the Zoning Commission to defer action on Mr. Hebert’s request until the September meeting.

Mr. Nalley addressed the Council regarding a petition referring to the above zoning request.

ITEM 10            On motion by Alderman Bishop, seconded by Alderman Dorn and passed, it was resolved to accept for publication an ordinance providing for the incurring of debt and issuance, execution, negotiation, sale and delivery of Six Hundred Fifty Thousand Dollars ($650,000) of Certificates of Indebtedness, Series 2001A, of the City of Pineville, State of Louisiana; prescribing the form, terms and conditions of said Certificates; designating the date, denomination, time and place of payment of said Certificates; providing for the payment  thereof in principal and interest; awarding said certificates to the purchaser thereof; and providing for other matters in connection therewith.

ITEM 11            On motion by Alderman Dorn, seconded by Alderwoman Cunningham and passed, it was resolved to accept for publication an ordinance providing for the incurring of debt and issuance, execution, negations, sale and delivery of One Million Twenty Thousand Dollars ($1,020,000) of Taxable Refunding Certificates of Indebtedness, Series 2001B, of the City of Pineville, State of Louisiana; prescribing the form, terms and conditions of said Certificates; designating the date, denomination, time and place of payment of said Certificates; providing for the payment thereof  in principal and interest; awarding said certificates to the purchaser thereof; and providing for other matters in connection therewith.

ITEM 11-A            On motion by Alderman Bishop, seconded by Alderman Wainwright and passed, it was resolved to call a special meeting for July 24th at 5:00 p.m. to adopt the two preceding ordinances.

ITEM 12            On motion by Alderman Bishop, seconded by Alderman Wainwright and passed, it was resolved to approve a resolution:

WHEREAS, Phoenix Tank Services, Inc., the Contractor for the Painting of the 500,000 Gallon Elevated Water Tank – Purser Street & Cottingham Expressway Project, has completed the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED, that the Contract of Phoenix Tank Services, Inc., the Contractor, for said work is hereby accepted as “Substantially Complete” with the understanding that the final retainage payment will be made upon satisfactory completion of any Punch List items and Presentation of the Lien Certificate as required by law; and

BE IT FURTHER RESOLVED, that the signing and filing with the Clerk of Court of the Resolution of Contract Acceptance by the Mayor is hereby authorized; and,

BE IT FURTHER RESOLVED, that the Mayor is authorized to sign a Final recap Change Order adjusting the final contract quantities and time period as necessary.

ITEM 13            On motion by Alderman Bishop, seconded by Alderwoman Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City has completed the negotiations with the Red River Waterway District for the matching funds contribution to be used with the Louisiana Department of Transportation and Development (LDOTD) TEA 21 Grant Funds, (State Project No. 744-40-0015/Federal Aid Project No. EENH-4000(512) for the Old Town River Front Trail Project; and,

WHEREAS, the Cooperative Endeavor Agreement covers the funding participation by the Red River Waterway District for the project;

NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to execute the Cooperative Endeavor Agreement on behalf of the City of Pineville and to negotiate changes as may be appropriate.

ITEM 14            On motion by Alderman Dorn, seconded by Alderwoman Broussard and passed, it was resolved to approve a resolution:

WHEREAS, the City has experienced growth which results in changes to the corporate limit boundaries;

WHEREAS,             there have been requests made for changes to names of streets and clarifications of responsibilities of maintenance of certain street rights-of-ways; and,

WHEREAS, for effective planning, the City needs an Official Street Map so as to establish responsibilities for maintenance of roadways within the corporate limits and to assist in resolving conflicts in regards to street names, etc., and,

WHEREAS, the City Engineer has prepared a map entitled “Official Corporate Limits, Streets and Street Names Index Map of the City of Pineville, Louisiana, Drawing No. 9532, dated June 12, 2001, and otherwise known as “Official Street Map”.

NOW THEREFORE BE IT RESOLVED, that the map as presented to the Mayor and City Council and referred to herein is hereby adopted as the “Official Street Map” for the City of Pineville.

ITEM 15        On motion by Alderman Bishop, seconded by Alderman Dorn and passed, it was resolved to approve a resolution:

WHEREAS, the City has considered numerous zoning matters over the past several years as well as experienced a growth in its corporate boundaries as a result of annexation, and,

WHEREAS, each of these changes requires an update of the City maps, and in particular the City Zoning Map, and,

WHEREAS, the City Engineer has been authorized by the Mayor’s office to develop a City Zoning Map that includes all prior annexations, as well as changes to zoning that have been reviewed, processed, and approved by the Zoning Commission and the City Council.

NOW THEREFORE BE IT RESOLVED, that the Drawing entitled, “Pineville Zoning Map, City of Pineville, Louisiana”, Pan American Engineers Drawing No. 9533, dated June 12, 2001, is hereby designated as the “Official Zoning Map” for the City of Pineville.

ITEM 16            On motion by Alderman Dorn, seconded by Alderwoman Cunningham and passed, it was resolved to approve a resolution whereby the City agrees to accept for operation and maintenance the proposed water distribution and fire hydrant improvements along La. Highway 3128, to be constructed by the Developer (MHC Properties) and conforming to City standards under the City’s Standard Developer Permit and contingent upon City and State Board of Health stipulations.

ITEM 17            Mayor Fields called for condemnation hearings.

CASE 2001            409 Sanders Street belonging to George Glasscock.  Mr. David stated Mr. Glasscock has made some improvement and has no objection for the City to continue working with him on a month-to-month basis.  Alderman Bishop made a motion to condemn the property, allowing sixty-days (60) to clean and clear the property.  Alderman Wainwright praised Mr. Glasscock for his community service, especially to Senior Citizens and recommended his property be removed from the condemnation list. Alderman Bishop’s motion died for lack of second.  Alderman Wainwright made a motion to remove the Glasscock property from the condemnation list.  Motion died for lack of second.  Mayor Fields addressed Mr. Glasscock stating, due to a conversation with Mr. Glasscock’s son, the issue be tabled until the August meeting.  On motion by Alderwoman Cunningham, seconded by Alderwoman Broussard and passed, it was resolved to allow a thirty-day (30) extension. 

On motion by Alderman Wainwright, seconded by Alderwoman Cunningham and passed, it was resolved to allow an additional item to the agenda.

ITEM 18            On motion by Alderwoman Cunningham, seconded by Alderwoman Broussard and passed, it was resolved to open bids received for Water & Sewer Parts and Gas &Oil.  Bids received were as follows:

Water & Sewer Line Parts

Gas & Oil

On motion by Alderwoman Cunningham, seconded by Alderwoman Broussard and passed, it was resolved to refer the bids to the Finance Committee and Purchasing Agent for review.

Reverend Nathan Martin offered the benediction.

There being no further business to come before the Council, on motion by Alderman Wainwright, seconded by Alderwoman Cunningham and unanimously passed, the meeting was adjourned.

______________________________
Clarence R. Fields, Mayor

______________________________
Date

________________________________
Carol Vermillion, City Clerk

             I, Carol Vermillion, hereby certify that the above and foregoing is a true and correct record of the official action taken at the Regular Council Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened, on the 10th day of July 2001.

________________________________
Carol Vermillion, City Clerk

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