MINUTES OF THE REGULAR COUNCIL MEETING
OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF PINEVILLE, LOUISIANA HELD
AUGUST 13, 2002 AT 7:00 P.M.

ITEM 1    Mayor Clarence R. Fields called the meeting to order.

ITEM 2    Rich Dupree offered the invocation.

ITEM 3    Jack Wainwright led the pledge of allegiance

ITEM 4   Roll call was as follows:

Present:    Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilman King
Absent:    None

ITEM 5    On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was approved to accept the minutes of the July 9th regular meeting as published.

ITEM 6    On motion by Councilman King, seconded by Councilman Bouchie and passed, it was resolved to forgo the financial report for this month due the finance director being in the hospital.

ITEM 7    On motion by Councilman Bishop, seconded by Councilman Bouchie and passed, it was authorized to pay the bills.

ITEM 8    Mayor Fields asked the audience to observe a moment of silence in memory of Greg Burns, Pineville Tree Board member, who recently passed away.

ITEM 9    Sheriff William Earl Hilton addressed the council regarding the upcoming October 5th election for a ½ cent sales tax.

ITEM 10    On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve the following committee appointments for fiscal year 2002-2003.

Finance Committee - Randy King-Chairperson, Joe Bishop, Kevin Dorn, Carol Cunningham, Tom Bouchie, Jack Wainwright, Joe Wolf
Planning Commission - Mayor Fields (Alt. Rich Dupree), Carol Cunningham (Alt. Jason Hale), Tom Bouchie (Alt. Carrie Broussard), James Dauzart
Legal Committee - Joe Bishop-Chairperson, Kevin Dorn, Carol Cunningham, Tom Bouchie, Randy King, Mike Johnson-City Attorney
Recreation Committee - Carol Cunningham-Chairperson, Kevin Dorn-Vice Chairperson, Andre Martin, Janice Riggs, Albert Moreau, Lawrence Foster, Marvin Marzette, Doug Garrett, one (1) opening to be filled by chairperson
Zoning Commission - Thomas David-Chairperson, Mike Johnson-City Attorney, Ellen Melancon-City Clerk, Rev. Charles Taylor, James Dauzart, Marvin Zochert
Plumbing Board - Kevin Dorn-Chairperson, Joe McKay-Vice Chairperson, Ellen Melancon-City Clerk, Ben Baker, Mark Baden, Leroy Carter, T.J. Spier
Electrical Board - E.C. Evans-Chairperson, Dan Colvin, Billy Andrews, Kenneth Andrews, Kenneth Rockett

ITEM 11    On motion by Councilman Dorn, seconded by Councilman King and passed, it was resolved to amend Item 11 to read, "Authorize the Mayor to appoint members to the insurance committee."

On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to authorize the Mayor to appoint members to the insurance committee.

ITEM 12    On motion by Councilman King, seconded by Councilman Bouchie and passed, it was resolved to approve the following appointments of committee members to study the City's water and sewer infrastructure. Joe Bishop, Tom Bouchie, Tom David, Charlie Moore, Paul Roberts, six (6) citizens not yet chosen.

ITEM 13    On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to open bids received for gasoline, white rock and hot & cold mix. Bids received were as follows:
Louisiana Fuel - gasoline .0325 cents above shelf price, diesel .0350 cents above shelf price
Lott Oil Co. - gasoline .0500 cents above shelf price, diesel .0500 cents above shelf price
Luhr Bros. - white rock $60.00/load
L.H. Bossier - hot mix $28.00/ton, cold mix $39.00/ton

On motion by Councilman Bishop, seconded by Councilman King and passed, it was resolved to approve forwarding the bids to the Finance Committee for their approval and awarding.

ITEM 14    On motion by Councilman Dorn, seconded by Councilman King and passed, it was resolved to accept the recommendation of the Zoning Commission and rezone property located at 108 Fairmount, belonging to Jimmie Worsham, from R-1 to C-1 with the proviso that it be restricted to professional occupations only. Roll call was as follows:

Yeas    Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilman King
Nays    None

ITEM 15    On motion by Councilman King, seconded by Council Bouchie and passed, it was resolved to accept for publication and refer to the Zoning Commission a petition for a variance regarding fence height for property located at 324 Edgewood Drive belonging to Richard Cournoyer.

ITEM 16    On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication an ordinance to amend section 24-40 of Ordinance No. 1212-99 which allows for adjustments to water consumption charges for residential and commercial customers.

ITEM 17    On motion by Councilman Dorn, seconded by Councilman Bishop and passed, it was resolved to approve a Resolution:

WHEREAS, the City of Pineville received the following bids on Friday, August 9, 2002, for LOFTON DRIVE - STREET CONSTRUCTION, JOINT COOPERATIVE PROJECT WITH WAL-MART AND SPECTRA DEVELOPMENT,
Contractor Base Bid
1. Coushatta Empire, Inc. $167,070.00
2. Budd Construction Co., Inc. $189,950.00
3. Charlie Carlisle, Inc. $199,326.00
4. K.C.S. Construction, Inc. $203,850.00
WHEREAS, the Bids have been checked and tabulated by Pan American Engineers-Alexandria, Inc. with a recommendation of award to the low Bidder.
NOW THEREFORE IT BE RESOLVED, that the contract for said construction work is here awarded to the low bidder, Coushatta Empire of Oakdale, Louisiana in the amount of $167,070.00.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to execute contracts and change orders between the City of Pineville and the successful Bidder.

ITEM 18    On motion by Councilman King, seconded by Councilwoman Cunningham and passed, it was resolved to approve a Resolution:

WHEREAS, the City of Pineville has received a recommendation from the Developer's Engineer related to the Extension of Edgewood Drive pavements and drainage improvements as constructed under private contract with The Tunstall Company, L.L.C. and MPT investments, L.L.C., Developer, has been satisfactorily completed in accordance with drawings and specifications previously approved by the City; and,
WHEREAS, the City has received a form of Dedication of Facilities and Agreement for Maintenance from the Developer; and,
WHEREAS, the City Engineer has recommended to the City that the donation of the improvements be accepted and incorporated into the City's system of roadwork,
NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to accept the dedication of said facilities to the City of Pineville as a donation for public use as a part of the City's municipal facilities provided the City is held harmless from all costs of liens, claims and damages, from the date of the acceptance of the facilities for two (2) years from the date of the acceptance of the facilities by the City.

ITEM 19    On motion by Councilman Bouchie, seconded by Councilman King and passed it was resolved to approve a Resolution:

WHEREAS, the City of Pineville has received a recommendation from the Developer's Engineer, Willis Engineering, related to the extension of an eight (8) foot water main along Paper Mill Cut-Off Road that the water system improvements as constructed under private contract with M.H.C. Properties, L.L.C., Developer, has been satisfactorily completed in accordance with the drawings and specifications previously approved by the City; and,
WHEREAS, the City has received a form of "Dedication of Facilities and Agreement for Maintenance" from Developer; and,
WHEREAS, the City Engineer has accepted the recommendation of the Developer's Engineer and has recommended to the City that the donation of the improvements be accepted and incorporated into the City's system of utilities and roadwork,
NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to accept the dedication of said facilities to the City of Pineville as a donation for public use as a part of the City's municipal facilities provided the City is held harmless from all costs of liens, claims and damages, and provided the Developer furnishes all maintenance and repair on the facilities for two (2) years from the date of the acceptance of the facilities by the City.

ITEM 20    On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to accept the proposed change of route for the 2002 Christmas parade.

On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to add an item to the agenda.

On motion by Councilman King seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication and refer to the Zoning Commission a petition for a variance to place a mobile home on property located at 200 Pinegrove Drive belonging to Shelby Charrier.

On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to add another item to the agenda.

On motion by Councilman Bishop, seconded by Councilman Dorn and passed, it was resolved to authorize the Mayor to enter into an intergovernmental agreement with the City of Alexandria and the Rapides Parish Police Jury to share in the cost of a mosquito inventory program.

A citizen voiced his concerns regarding property owners not keeping their property from becoming overgrown.

The Mayor mentioned that the City of Pineville won a Community Achievement Award for the production of its newsletter Pine Notes. First place awards were presented to the Mayor and Council at this year's Louisiana Municipal Association Conference in Lake Charles.

There being no further business to come before the council, on motion by Councilman Bishop, seconded by Council Bouchie and unanimously passed, it was resolved to adjourn the meeting.

Ms. Jamie Crenshaw offered the benediction.

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Clarence R. Fields, Mayor

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Date

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Ellen Melancon, City Clerk

I, Ellen Melancon, hereby certify that the attached and foregoing is a true and correct record of the official action taken at the Regular Council Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened on the 13th day of August 2002.

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Ellen Melancon, City Clerk