MINUTES OF THE REGULAR COUNCIL MEETING
MAYOR AND CITY COUNCIL
PINEVILLE CITY HALL
CITY OF PINEVILLE, LOUISIANA
NOVEMBER 12, 2002

The Mayor and City Council of the City of Pineville met in regular session on the 12th day of November 2002 at 7:00 p.m.

ITEM 1 Mayor Fields called the meeting to order

ITEM 2 Kevin Dorn offered the invocation

ITEM 3 Tom Bouchie led the Pledge of Allegiance

ITEM 4 Roll call was as follows:

Present Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilman King

Absent None

ITEM 5 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve the minutes of the October 8th meeting as published.

ITEM 6 On motion by Councilman King, seconded by Councilman Dorn and passed, it was resolved to accept the financial report as read by Finance Director, Kim Portier.

ITEM 7 On motion by Councilman Dorn, seconded by Councilman King and passed, it was resolved to pay the bills.

ITEM 8 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to advertise for bids for a sewer jet machine for the Waste Water department.

ITEM 9 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to introduce and refer to the Zoning Commission a petition for de-annexation of property located at 200 Pinegrove Drive belonging to Shelby Charrier.

ITEM 10 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to change the amount from six hundred dollars to seven hundred dollars a month for Council Members on the ordinance to be introduced for publication. On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication an ordinance setting the salaries of the Mayor, Director of Public Works, Finance Director, City Clerk and Council Members. Roll call was as follows:

Yeas Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilman King

Nays None

ITEM 11 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication an ordinance amending Ordinance No. 1248-2000 amending the Code of Ordinances updating the City of Pineville’s employee policy and procedure manual to include the use of public vehicles.

ITEM 12 On motion by Councilman Bouchie, seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication an ordinance amending Ordinance No. 1064-94 relating to the City of Pineville’s Waste Water Pre-Treatment Program.

ITEM 13 On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to amend ITEM 13 to read as follows:

To accept the petition from Brandon Thomas to sub-divide property located at 103 Tabor Street with the approval of the City Engineer. On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve the subdivision.

ITEM 14 On motion by Councilman King, seconded by Councilman Bouchie and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has been informed that the State of Louisiana, Division of Administration will be accepting applications for FY 2003 Capital Outlay Requests until November 1, 2002; and,

WHEREAS, the City of Pineville recognized that this program is an excellent source of funds for needed improvements within the City of Pineville.

NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to submit a request for funding for the Susek Drive Reconstruction Project in the amount of $1,010,000 to the Division of Administration for a FY 2003 Capital Outlay Request which amount totals 20% of the total cost of the right-of-way acquisition and construction totaling $5,050,000 including all understandings and assurances contained therein, and is directed and authorized to act as the official representative of the City in connection with the Request and to provide such additional information as may be required.

BE IT FURTHER RESOLVED, that the City of Pineville certifies the following statements to the State of Louisiana Division of Administration;

1. Bond funding for this $1,010,000 ($200,000 FY 99; $260,000 FY 03; $270,000 FY 04; $280,000 FY 05) project, other than State general obligation bond funding, sufficient to fund the project is not available to the City of Pineville.

2. The City of Pineville has exhausted all local options for funding this $1,010,000 project including taxation, special assignments, loans, bond issues and other sources.

3. The current budget for the City of Pineville does not include any non-recurring appropriations.

4. The current budget for the City of Pineville does not include any surplus funding or uncommitted cash.

On motion by Councilman King, seconded by Councilwoman Cunningham and passed it was resolved to add an item to the agenda.

ITEM 15 On motion by Councilman Bishop, seconded by Councilman Dorn and passed, it was resolved to waive the off-street parking requirements for an apartment complex located on the corner of Sanders and Jones Streets belonging to B.R. Collins Companies, L.L.C.

On motion by Councilman Bishop, seconded by Councilman Bouchie and passed, it was resolved to add an item to the agenda

ITEM 16 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

BE IT RESOLVED, that the Mayor is hereby authorized to negotiate and enter into a Lease Agreement with the Experimental Aircraft Association for the lease of certain land and improvements located adjacent to the Pineville Airport.

On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to add an item to the agenda.

ITEM 17 On motion by Councilman Bishop, seconded by Councilman Bouchie and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has been informed that the State of Louisiana, Governor’s Office of Rural Development will be accepting applications for 2002-2003 Funds for the Governor’s Office of Rural Development under Acts 216-396; and,

WHEREAS, the City’s sewer system is experiencing severe infiltration into the sewer system and the system is in need of repairs at a number of locations; and,

WHEREAS, the City Engineer, Pan American Engineers – Alexandria, Inc., has estimated that repair costs will be in excess of $50,000.00.

NOW, THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to prepare and submit an application to the Governor’s Office of Rural Development for a Rural Development Fund Grant of $50,000.00 for purposes of repairing sewer facilities throughout the City; and,

BE IT FURTHER RESOLVED, that the Mayor is hereby directed and authorized to act as the official representative of the City in connection with the application and to provide such additional information as may be required.

On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to add an item to the agenda.

ITEM 18 On motion by Councilman Dorn, seconded by Councilman King and passed, it was resolved to allow Pan American Engineers to look at possibly condemning the house on property located at 100 Effie Street.

The Mayor thanked all those who sent cards and prayers while he was out with his recent unexpected surgery.

The Mayor also mentioned that, Mr. Guy Pittman, husband of Mrs. Estelle Pittman, who usually sits on the front row at the Council meetings, passed away on Sunday.

There being no further business to come before the Council, on motion by Councilman Dorn seconded by Councilman Bishop and unanimously passed, the meeting was adjourned.

Mrs. Rosa Fields offered the benediction.

                                                __________________________________________
                                                            Clarence R. Fields, Mayor

                                                                        __________________________________________
                                                                        Date

________________________________
Ellen Melancon, City Clerk

            I, Ellen Melancon, hereby certify that the attached and foregoing is a true and correct record of the official action taken at the Regular Council Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened on the 12th day of November 2002.

                                                                        __________________________________________
                                                                        Ellen Melancon, City Clerk

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