MINUTES OF THE REGULAR MEETING
OF THE MAYOR AND COUNCIL
PINEVILLE CITY HALL
JULY 8, 2003

The Mayor and Council met in regular session at Pineville City Hall on July 8, 2003 at 6:00 p.m.

ITEM 1 Mayor Fields called the meeting to order.

ITEM 2 Rich Dupree offered the invocation.

ITEM 3 Councilman Bouchie led the Pledge of Allegiance.

ITEM 4 Roll call was as follows:

Present: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Absent: None

ITEM 5 On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to accept the minutes of the June 10th and June 30th meetings as published.

ITEM 6 On motion by Councilwoman Cunningham, seconded by Councilwoman Broussard and passed, it was resolved to approve the financial report as read by Kim Portier, Finance Director.

On motion by Councilman Dorn, seconded by Councilman Bishop and passed, it was resolved to add an item to the agenda.

Mayor Fields welcomed Representative Rick Farrar who addressed the council and citizens, reporting on several major issues the Mayor has been involved with in his many trips to Baton Rouge. He also presented to the Mayor and Council a resolution in recognition in winning the cleanest city contest.

ITEM 7 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to adopt an ordinance for annexation of property located at 2405 Evergreen Lane belonging to Richard & Frances Bryan. Roll call was as follows:

Yeas: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Nays: None

ITEM 8 On motion by Councilwoman Broussard, seconded by Councilman Bouchie and passed, it was resolved to table an ordinance regarding annexation of 2811 Donahue Ferry Road.

ITEM 9 Mark McKay, auditor for the City addressed the Council regarding the advalorem tax millage for 2003, and on motion by Councilman Bouchie, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

BE IT RESOLVED, that the following millages are hereby levied on the 2003 tax roll on all property subject to taxation by the City of Pineville

MILLAGE

General Alimony 5.91 mills

Police & Fire Dept. 10.00 mills

2001 General Obligation Refunding Bonds

replacing 1991 P.I. Series A-E 3.30 mills

BE IT FURTHER RESOLVED, that the proper administrative officials of the Parish of Rapides, City of Pineville, State of Louisiana, be and they are hereby empowered, authorized and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said City for the year 2003 and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law; and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll called on the adoption thereof, and the resolution was adopted by the following votes;

Yeas: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Nays: None

ITEM 10 On motion by Councilman Bishop, seconded by Councilman Dorn and passed, it was resolved to designate the Town Talk as the official journal of our municipality.

ITEM 11 On motion by Councilman Bouchie, seconded by Alderwoman Cunningham and passed, it was resolved to advertise bids for gasoline, white rock, hot & cold mix, sand & gravel, water & sewer line parts and water meters.

ITEM 12 On motion by Councilman Bouchie, seconded by Councilwoman Cunningham and passed, it was resolved to introduce and accept for publication a petition for annexation of property located at 809 Edgewood Drive belonging to Jack and Jerrie Stehr.

ITEM 13 On motion by Councilman Dorn, seconded by Councilwoman Broussard and passed, it was resolved to accept for publication and refer to the Zoning Commission a request for re-zoning of property, from R-1 To C-1, belonging to William Self located at 4817 Highway 28 East (Lot 12 Nine Oaks Subdivision)

ITEM 14 On motion by Councilman Dorn, seconded by Councilman Bishop and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has been notified that the State of Louisiana, Division of Administration, Office of Community Development will be accepting applications for FY 2004/2005 Louisiana Community Development Block Grants; and,

WHEREAS, the City of Pineville acknowledges that the Louisiana Community Development Block Grant program is an excellent source of funding for needed community improvements; and,

NOW, THEREFORE BE IT RESOLVED, that the mayor is hereby authorized to work with the City Engineer, Pan American Engineers-Alexandria, Inc. on the development of a LCDBG application and to attend workshops as necessary; and,

BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to implement citizen participation and professional services procurement procedures upon clearance from the State to proceed with these activities.

ITEM 15 On motion by Councilman Bouchie, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has been informed that the State of Louisiana, Division of Administration, CDBG Section will be accepting applications for FY 2004/2005 Louisiana Community Development Block Grants; and

WHEREAS, the State is requiring communities to revise existing Citizens Participation Plans to conform with current HUD regulations.

NOW THEREFORE BE IT RESOLVED, that the attached Citizens Participation Plan dated July 8, 2003 is hereby adopted and will supersede all previously adopted Citizens Participation Plans.

ITEM 16 On motion by Councilwoman Broussard, seconded by Councilwoman Cunningham and passed, it was resolved to authorize the Mayor to accept a filing plat for phase one of Legacy Point – V & V Properties.

ITEM 17 On motion by Councilman Dorn, seconded by Councilwoman Broussard and passed, it was resolved to approve a resolution:

WHEREAS, the City has received a form of “Dedication of Facilities” from The Southern Heritage Bank, 4617 Monroe Highway, Pineville, Louisiana 71360, for a two-inch (2”) polyethylene pipe sewer force main with locator wire in accordance with LDOTD Project Permit No. 08009833 along La. Hwy. 28 East from Stilley Road to Pine Trace Apartments; and,

WHEREAS, the City Engineer has recommended to the City that the donation of the improvements be accepted and incorporated into the City’s system of utilities.

NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to accept a dedication of said facilities to the City of Pineville as a donation of public use as a part of the City’s municipal facilities to be maintained and repaired by the City in perpetuity.

ITEM 18 On motion by Councilwoman Broussard, seconded by Councilwomen Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has received the recommendation of Thomas C. David, Jr., Civil Engineer, that the extensions of the municipal facilities of the City of Pineville, constructed by Pine Trace I, ALPIC & Pine Trace II, ALPIC as Developer and known as Pine Trace Apartments, have been satisfactorily completed according to the plans and specifications previously approved by the City; and has received a form of Dedication of Facilities and Agreement for Maintenance from the Developer;

NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to accept a dedication of said facilities to the City of Pineville as a donation for public use as a part of the City’s municipal facilities provided the City is held harmless from all costs of liens, claims and damages, and provided the Developer furnishes all maintenance and repair on the facilities for two (2) years from the date of the acceptance of the facilities to the City.

On motion by Councilman Bishop, seconded by Councilman Dorn and passed, it was resolved to add an item to the agenda.

Mayor Fields opened a public forum regarding questions and answers on the upcoming sales and use tax. Several citizens addressed the Council voicing approval of the tax. One citizen voiced his opinion against the tax.

There being no further business to come before the Council, on motion by Councilwoman Cunningham, seconded by Councilman Dorn and unanimously passed, the meeting was adjourned

John Brinkerhoff offered the benediction.

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Clarence R. Fields, Mayor

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Date

__________________________
Carol Vermillion, Acting Clerk

I Carol Vermillion do hereby certify that the above and foregoing is a true and correct record of the official action taken at the Regular Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened, on the 8th day of July 2003.

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Carol Vermillion, Acting Clerk