MINUTES OF THE REGULAR MEETING
OF THE MAYOR AND COUNCIL
CITY OF PINEVILLE
SEPTEMBER 9, 2003

The Mayor and Council met in regular session at Pineville City Hall on September 9, 2003 at 6:00 p.m.

ITEM 1 Mayor Fields called the meeting to order.

ITEM 2 Mr. Jay Barber offered the invocation.

ITEM 3 Councilman Bouchie led the Pledge of Allegiance.

ITEM 4 Roll call was as follows:

Present: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Absent: None

ITEM 5 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to accept the minutes of the August 12th meeting as published.

The Mayor recognized Assistant Police Chief Rusty Murdock for his 30 years of service with the City of Pineville and Representative Israel Bo Curtis for his continued involvement in helping the City of Pineville obtain funding for several capital outlay projects.

ITEM 6 On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to approve the financial report as read by Kim Portier, Finance Director.

ITEM 7 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve the Mayor's recommendation of Jay Barber for Police Chief. Roll call was as follows:

Yeas: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Nays: None

ITEM 8 On motion by Councilman Bouchie, seconded by Councilman Dorn and passed, it was resolved to open the bids for gasoline, white rock, hot & cold mix and sand & gravel and refer to the Finance Director-Kim Portier, Public Works Director-Charlie Moore, City Clerk-Ellen Melancon, and Al Dauzart in the absence of the Purchasing Agent, for awarding. Bids received were as follows:

Diamond B Construction Co. – hot and cold mix

Lott Oil Co. – gasoline and diesel

Petroleum Traders Corp., - gasoline and diesel

E&E Construction – flum sand, pit run and wash gravel

Luhr Bros., Inc. – crushed limestone

ITEM 9 On motion by Councilwoman Broussard, seconded by Councilman Bishop and passed, it was resolved to accept the Zoning Commission's recommendation to deny the petition for rezoning of 2.18 acres on Highland Drive belonging to Michael Ashbrook from R-2 to C-1. Roll call was as follows:

Yeas: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Nays: None

ITEM 10 On motion by Councilwoman Cunningham, seconded by Councilman Bouchie and passed, it was resolved to accept for publication several ordinances amending fines related to the police department and court.

ITEM 11 On motion by Councilman Bouchie, seconded by Councilwoman Cunningham and passed, it was resolved to accept for publication an ordinance to amend ordinance number 1064-94 code of ordinances, City of Pineville, by changing the local limits within the City's waste water pretreatment program.

ITEM 12 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has been informed that the State of Louisiana, Division of Administration, CDBG Section will be accepting applications for FY 2004/2005 Louisiana Community Development Block Grants; and,

WHEREAS, the City of Pineville acknowledges that the Louisiana Community Development Block Grant program is an excellent source of funding for needed community improvements; and,

WHEREAS, the City has held a public hearing to provide information on the application process and to obtain public input on potential projects;

NOW, THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to submit a LCDBG application for Housing Improvements, including all understandings and assurances contained therein, and is directed and authorized to act as the official representative of the City of Pineville in connection with the application and to provide such additional information as may be required.

BE IT FURTHER RESOLVED, that the Mayor is hereby authorized to advertise for qualification statements for engineering and proposals for administrative services for the project.

ITEM 13 On motion by Councilwoman Broussard, seconded by Councilman Bouchie and passed, it was resolved to approve a resolution:

WHEREAS, the City entered into an Agreement with the State of Louisiana, Department of Transportation and Development to jointly fund the design, right-of-way acquisition, and construction of Susek Drive Reconstruction; and,

WHEREAS, the City is scheduled to proceed with the initial right-of-way acquisitions in the near future; and,

WHEREAS, the DOTD has advised the City that all acquisitions must be in accordance with applicable Federal and State laws and in conformance with the State's Real Estate Procedure Manual and other related Federal regulations.

NOW THEREFORE BE IT RESOLVED, the Mayor is hereby authorized to execute Supplemental Agreement No. 1 between the Department of Transportation and Development and the City related to the right-of-way acquisition and relocations for the project.

ITEM 14 On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City intends to enter into a Cooperative Endeavor Agreement and Act of Transfer with the Red River Waterway District for the Pineville Old Town Trail System project (State Project No. 744-40-0015/Federal Aid Project No. EENH-4000(512)); and,

WHEREAS, this Agreement and Transfer also covers the Access Road and Water Line for the Forts Randolph and Buhlow State Historic Site;

NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to execute the Act of Transfer and Cooperative Endeavor Agreement on behalf of the City of Pineville.

ITEM 15 On motion by Councilman Dorn, seconded by Councilwoman Broussard and passed, it was resolved to approve a resolution:

WHEREAS, the Developer (Shannon Williams) for the proposed Shannon Williams Subdivision, which is located on Pinehurst Drive has submitted a “Short Form” Application for Subdivision Review and Plat; and,

WHEREAS, the Application and Plat have been reviewed and approved by the City Engineer;

NOW, THEREFORE BE IT RESOLVED that the Mayor is authorized to approve and accept the subdivision as shown on the filing plat.

ITEM 16 On motion by Councilwoman Broussard, seconded by Councilwoman Cunningham and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville has reviewed the plans and specifications for extensions and attachments to the municipal facilities known as Legacy Pointe Subdivision Phase II, and said plans and specifications have been approved by the Mayor and the City Engineer.

NOW THEREFORE BE IT RESOLVED, the Mayor is hereby authorized to issue a Developer’s Permit and Agreement between the City of Pineville and B.A.T.S.C., L.L.C. as Developer for the above described development.

On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to add an item to the agenda.

ITEM 17 On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to adopt an ordinance for annexation of property located at 2908 Hills Road No. 1 belonging to Marie Morace and John Stewart. Roll call was as follows:

Yeas: Councilman Bishop, Councilman Dorn, Councilwoman Cunningham, Councilman Bouchie, Councilwoman Broussard

Nays: None

On motion by Councilwoman Cunningham, seconded by Councilman Bouchie and passed, it was resolved to add an item to the agenda.

ITEM 18 On motion by Councilwoman Cunningham, seconded by Councilman Dorn and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville is experiencing significant economic growth; and,

WHEREAS, it is imperative that the City plan for continued economic growth while considering the beauty and aesthetics of our City; and,

WHEREAS, the current ordinances relative to the size, style and placement of billboards along the roadways of Pineville may be insufficient to appropriately reflect the balance between economic growth and traditions of the City,

THEREFORE, BE IT RESOLVED THAT the Mayor and the Council proclaim a moratorium on the issuance of all billboard permits for ninety (90) days, and that a committee be appointed to recommend an ordinance that will balance all of the various factors relative to billboards within the City of Pineville, the quality of life and economic development within the City of Pineville, and further, that a recommendation be brought to the City Council within ninety (90) days for consideration.

BE IT FURTHER RESOLVED THAT the Mayor is hereby authorized and empowered to enforce the above-mentioned moratorium in compliance with the wishes and spirit of said resolution.

The Mayor recognized Representative Rick Farrar for his help in getting the funding we received though capital outlay. Also recognized was Ms. Mary Wadsworth who is a candidate for State Representative in District 26.

There being no further business to come before the Council, on motion by Councilwoman Cunningham, seconded by Councilman Bishop and unanimously passed, the meeting was adjourned. Mr. Lawrence Foster offered the benediction.

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Clarence R. Fields, Mayor

___________________________________
Ellen Melancon, City Clerk

CERTIFICATE

I, Ellen Melancon, hereby certify that the attached and foregoing is a true and correct record of the official action taken at the Regular Council Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened on the 9th day of September 2003.

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Ellen Melancon, City Clerk