MINUTES OF THE REGULAR MEETING
OF THE MAYOR AND COUNCIL
CITY OF PINEVILLE
DECEMBER 9, 2003

The Mayor and Council met in regular session at Pineville City Hall on December 9, 2003 at 6:00 p.m.

ITEM 1    Mayor Fields called the meeting to order.

ITEM 2    Mr. Marvin Zochert offered the invocation.

ITEM 3    Councilman Bouchie led the Pledge of Allegiance.

ITEM 4    Roll call was as follows:

Present: Councilpersons Bishop, Dorn, Cunningham, Bouchie, Martin
Absent: None

ITEM 5    On motion by Councilwoman Cunningham, seconded by Councilman Dorn and passed, it was resolved to accept the minutes of the November 10th meeting as published.

ITEM 6    On motion by Councilman Bishop, seconded by Councilman Bouchie and passed, it was resolved to accept the financial report as read by the Finance Director, Kim Portier

ITEM 7    On motion by Councilwoman Cunningham, seconded by Councilman Bouchie and passed, it was resolved to table the appointment of the plumbing inspector.

· On motion by Councilman Bishop, seconded by Councilman Bouchie and passed, it was resolved to swap Item 8 with Item 9.

ITEM 8    The Mayor presented Pineville High School Student Michael Hathorn with a certificate of achievement for winning the "Design the Poster" contest sponsored by LHSAA. His design will be used for the cover of all of the programs sold at the State High School Football Playoffs held in the Superdome on December 12th and 13th of this year.

ITEM 9    Because the Mayor had been unable to attend the Cenla Pride awards ceremony, he wanted to recognize three of the winners of the 2003 Mayor's Star Award. Pineville Concerned Citizens (PCC) won in the neighborhood category, Lemoine Blind & Awning won in the small business category and Colfax Creosoting Company won in the medium business category.

· The Mayor also congratulated the Pineville Fire Department for maintaining the current "2" fire rating.

ITEM 10    Ms. Carrie Broussard spoke on behalf of the Pineville Beautification Committee regarding the projects they had completed and those they had planned for 2004. One of the Committee's projects was to ask individual business owners to allow them to place planters in front of their shops along Main Street. The flowers planted there are changed three times a year according to the season.

ITEM 11    Mark McKay and Lee Willis, auditors for the City of Pineville, addressed the Council regarding the audit report for fiscal year 2002-2003. Overall, the results of the audit were good with no reportable conditions.

ITEM 12    On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to authorize the Mayor to review the current fines relating to traffic violations and update as necessary.

ITEM 13    On motion by Councilman Dorn, seconded by Councilman Bouchie and passed, it was resolved to authorize the Mayor to review the contract with the Office of Motor Vehicles relating to fees currently collected on services and transactions. The fees will be adjusted from $2.00 per transaction to $3.00 per transaction as allowed by state law.

ITEM 14    On motion by Councilman Bouchie, seconded by Councilman Martin and passed, it was resolved to adopt an ordinance for annexation of property located at 1009 Edgewood Drive belonging to Lorraine Delrie. Roll call was as follows:

Yeas:    Councilpersons Bishop, Dorn, Cunningham, Bouchie, Martin
Nays:    None

ITEM 15    On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to adopt an ordinance to amend Ordinance No. 1304-2003 to correct a typographical error in the address of property annexed on Retreat East belonging to Johnny Porter. Roll call was as follows:

Yeas:    Councilpersons Bishop, Dorn, Cunningham, Bouchie, Martin
Nays:    None

ITEM 16    On motion by Councilman Martin, seconded by Councilman Bouchie and passed, it was resolved to introduce for publication and refer to the Zoning Commission a petition from JoEtta Thornhill Smith to rezone property located at 302 Edgewood Drive from residential to commercial.

ITEM 17    On motion by Councilman Dorn, seconded by Councilman Bishop and passed, it was resolved to introduce for publication a petition from Michael and Joy Vercher et al for annexation of property located in the Wainwright Road area.

ITEM 18    On motion by Councilwoman Cunningham, seconded by Councilman Dorn and passed, it was resolved to approve a resolution:

BE IT RESOLVED that the Mayor is hereby authorized to declare Friday, December 26, 2003 a holiday for all City employees.

· On motion by Councilman Bishop, seconded by Councilwoman Cunningham and passed, it was resolved to add an item to the agenda.

ITEM 19    On motion by Councilman Bishop, seconded by Councilman Martin and passed, it was resolved to approve a resolution.

WHEREAS, the Developer (TABB Realty, LLC) for the proposed Manufacturing Facility (Plastipak Packaging, Inc.), which is located adjacent to and east of U.S. Highway 167, has requested that the City provide for operation and maintenance of wastewater collection improvements that are to be constructed by the Developer and conforming to City standards under the City Standard Developer Permit; and,

WHEREAS, the Plans and Specifications for the wastewater collection improvements have been submitted to the Department of Health and Hospitals (DHH) for review and approval by the Developer’s Engineer; and

WHEREAS, DHH has requested that the City provide a Resolution indicating their intent to operate and maintain the improvements once constructed.

NOW, THEREFORE BE IT RESOLVED, that the City hereby agrees to accept for operation and maintenance the wastewater collection improvements contingent upon the following:

(1) receipt of Board of Health approval of the design;
(2) receipt of all Permits and Certifications as required under the City’s Third Party Developer Improvements procedures;
(3) receipt of appropriate Development permit fees;
(4) receipt of As-Built Record Drawings indicating locations of all lines, water valves, fire hydrants, sewer manholes, sewer wyes and services, etc.;
(5) receipt of certification from Developer’s Engineer that improvements have been constructed in accordance with designs as approved by the Board of Health and in conformity to minimum standards established by the City as contained in the Developer’s Agreement;
(6) receipt from City Engineer of a report of inspection stating that improvements constructed have met designs as approved;
(7) receipt of appropriate documentation, meeting the approval of the City Attorney, that all improvements located on property not within publicly dedicated right-of-ways have been installed within easements or servitude acceptable to the City and meeting the minimum width requirements as required by the City Engineer;
(8) that the Plans and Specifications once receiving approval from the DHH shall be
reviewed by the City Engineer to insure conformance for materials specified with City minimum standards for wastewater improvements.

BE IT FURTHER RESOLVED, that the City’s sewage treatment facilities can adequately handle the increase flow proposed for the proposed development.

BE IT FURTHER RESOLVED, that a copy of this Resolution shall be submitted to the State of Louisiana Department of Health and Hospitals.

· On motion by Councilman Dorn, seconded by Councilwoman Cunningham and passed, it was resolved to add an item to the agenda

ITEM 20    On motion by Councilman Bishop, seconded by Councilman Dorn and passed, it was resolved to approve a resolution:

WHEREAS, the City of Pineville is experiencing significant economic growth; and,

WHEREAS, it is imperative that the City plan for continued economic growth while considering the beauty and aesthetics of our City; and,

WHEREAS, the current ordinances relative to the size, style and placement of billboards along the roadways of Pineville may be insufficient to appropriately reflect the balance between economic growth and traditions of the City,

THEREFORE, BE IT RESOLVED THAT the Mayor and the Council proclaim a moratorium on the issuance of all billboard permits for ninety (90) days, and that a committee be appointed to recommend an ordinance that will balance all of the various factors relative to billboards within the City of Pineville, the quality of life and economic development within the City of Pineville, and further, that a recommendation be brought to the City Council within ninety (90) days for consideration.

BE IT FURTHER RESOLVED THAT the Mayor is hereby authorized and empowered to enforce the above-mentioned moratorium in compliance with the wishes and spirit of said resolution.

· Councilman Martin wanted to clarify the article in the Town Talk regarding the comparison of fines in the Pineville and Alexandria Police Departments. It seemed that Pineville's fines were higher than Alexandria's but ours included the cost of court and Alexandria's did not.

· Director of Public Works, Charlie Moore, wished everyone a Merry Christmas and reminded them to come out on Friday December 12th at 7:00 p.m. for the annual Christmas parade.

· Marvin Zochert asked for volunteers to ring the bell for the Salvation Army.

There being no further business to come before the Council, on motion by Councilwoman Cunningham, seconded by Councilman Bouchie and unanimously passed, the meeting was adjourned. Councilman Dorn closed with the benediction.

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Clarence R. Fields, Mayor

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Date

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Ellen Melancon, City Clerk

CERTIFICATE

I, Ellen Melancon, hereby certify that the attached and foregoing is a true and correct record of the official action taken at the Regular Council Meeting of the Mayor and City Council of the City of Pineville, Louisiana, in legal session convened on the 9th day of December 2003.

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Ellen Melancon, City Clerk

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