HOW TO USE THE PINEVILLE CITY COURT
Presented as a Courtesy by:
PINEVILLE MARSHAL’S OFFICE
LARRY W. JEANE
MARSHAL
Post Office Box 3268
Pineville, Louisiana 71361
318-449-5657 - Marshal
318-449-5656 - Court
This is an informational publication of the Pineville Marshal’s Office. The Marshal and the employees of the Marshal’s Office are "not" authorized under state law to give legal advice. Therefore, you may wish to contact a lawyer, even if you intend to handle your own claim. If you cannot afford to hire a lawyer, you may contact Legal Services of Central Louisiana, 628 Murray Street, Alexandria, Louisiana 71301, 318-443-7281, or the Indigent Defender Board, Post Office Box 166, Alexandria, Louisiana 71309, 318-443-7082.
The Pineville City Court was established by the State of Louisiana. It has the authority to decide certain juvenile and criminal matters, as well as, civil disputes up to $35,000.00 in amount. You do not have to hire a lawyer to represent you in City Court. However, suits require written pleadings which can be too complicated for an individual to prepare on his/her own behalf. The technical rules of evidence are relaxed and all relevant evidence is admissible provided the Judge is satisfied as to its reliability, and the Judge has sufficient competent evidence on which to base his judgment.
Though the procedure in Pineville City Court is relatively informal, YOU MUST STILL PROVE BY COMPETENT EVIDENCE THAT THE DEFENDANT OWES YOU THE MONEY YOU SEEK. You do not have to have a lawyer, but it is advisable to get legal advice BEFORE you file a lawsuit.
The Pineville City Court exists as a service to you, however, it is not free. You will be required to pay a deposit before filing your suit. The Clerk can provide you with a schedule of fees and tell you how much the deposit will be. The deposit is an advance toward the actual costs incurred during the suit. The Clerk cannot predict exactly how much final costs will be. If the costs exceed the deposit, you will be required to post additional deposits as the case progresses. If a judgment is rendered in your favor, the Court may order the defendant to reimburse you for the costs. The Court cannot guarantee that you will get your money back. If you file the suit, you are responsible to the Court for payment of all costs.
Any individual acting in his/her own behalf who is 18 years of age or older may sue in Pineville City Court. The person who files the suit is called the "PLAINTIFF". A minor may sue only through a parent or guardian.
The person or company being sued may be an individual, a sole proprietor, a partnership, a corporation or an incorporated association such as a club or association. The person being sued is called the "DEFENDANT". In some cases there may be more than one defendant. It is important that you properly identify and sue the person or company who has caused you damage or injury.
For your suit to be filed in the proper "venue", the following general guidelines apply:
Suits which may properly be filed in the Pineville City Court include suits on open accounts, promissory notes, evictions, contractual disputes, and actions for money damages based on injury caused by another person.
The following types of cases MAY NOT be instituted in Pineville City Court: suits involving annulment, separation, divorce, alimony, separation of property, succession, interdiction, receivership, liquidation, habeas corpus, or the title to real estate; suits against a State agency, parish, municipality or other political subdivision, or suits against a public official performing official duties.
Come to the Pineville City Court, 904 Main Street, Pineville, Louisiana. The Clerk’s Office is located at the front window.
The documents that comprise a lawsuit are called "pleadings". The Clerk’s Office has standard "fill-in-the-blank" forms already prepared for certain types of lawsuits. The Clerk can provide you with a form, if appropriate, for your lawsuit. If the Clerk does not have the appropriate forms, it may be necessary for you to hire a lawyer to prepare the pleadings for you. THE CLERK’S OFFICE PERSONNEL CANNOT GIVE LEGAL ADVICE OR PREPARE PLEADINGS FOR YOU.
Your pleadings must contain the following information:
You will be asked to sign the pleadings and furnish your telephone number and address where you may be contacted during the pendency of the lawsuit. You must notify the Court of any changes as the Court may need to contact you on short notice.
Sue for the sum of money which represents your loss or the damage caused you. For example, if the washing machine you just bought for $400.00 does not work and the store refuses to repair it or refund your money, sue for $400.00 plus court costs and judicial interest.
On a promissory note or open account, sue for the current balance due, plus interest and court costs. You must sue for the full amount when you file the original pleadings. If you decide later that the defendant actually owes you more than you sued for, it will be necessary for you to file an amended or supplemental petition. You will have to hire an attorney to prepare this petition for you.
If you receive a judgment in your favor, you can claim interest on the sum of money owed running from the date you originally filed suit until the money is actually paid. This is known as "judicial interest" and the rate is fixed by law.
Court costs are usually but not always assessed against the losing party. However, if you file suit and then agree to an out-of-court settlement, you must still pay the court costs even though you drop the suit.
After you file suit, the Clerk’s Office will prepare a "citation" to be served on the defendant along with a copy of your petition. The citation informs the defendant that he/she has been sued and will have ten (10) calendar days (inclusive of holidays) in which to answer. If and when the defendant is served, a notice of service card will be mailed to you giving you the date of service, the docket number of your case, and the hearing date, if any scheduled. If the defendant cannot be located, you will not be able to proceed with your suit without the assistance of an attorney. If the defendant has been served and has failed to file an answer or other responsive pleadings with the ten (10) days, you must be present in Court for your hearing date indicated on the Small Claim’s Docket. If your claim in filed on the Regular Civil Docket, you must write the Clerk’s Office and request that a judgment be rendered. If your claim is based on an open account, negotiable instrument, or other conventional obligation, and if there is sufficient evidence contained in your pleadings, your personal appearance may not be necessary. If that case, the Judge will review the record and sign a judgment. If not, you will be assigned a date to appear before the Judge and present your witnesses and evidence for confirmation of a "default judgment".
Since you, as plaintiff, have the burden of proving your case before the Judge at trial, you should bring with you any important documents related to your case. These may include canceled checks, receipts, bills, correspondence, messages, contracts, leases, accident reports, and anything else that may be used as evidence to support your claim. You are also responsible for arranging to have witnesses appear to testify on your behalf. Some witnesses will agree to come to court voluntarily. You must inform them of the date, time and place of the trial and make sure they appear. If it is necessary for you to call a witness who does not wish to appear voluntarily, you may ask the Clerk to issue a "subpoena" or Court Order directing the person to appear. Otherwise, your witness’ failure to appear will not ordinarily constitute good grounds for a postponement or continuance of your case. An additional court cost deposit is required for each witness you wish to have subpoenaed.
The plaintiff bears the burden of proving his/her case by a "preponderance of the evidence". This is a balancing test by which the Judge weighs the probabilities of accuracy of each party’s respective claim. The plaintiff’s evidence must be greater in order for him/her to win the case. Therefore, if your suit involves a complex piece of machinery, a defective car or appliance, you may wish to bring an expert witness to testify at your trial (ex. A mechanic or appliance repairman). You may also wish to consult an attorney regarding trial preparation even if you intend to handle your own case.
If a settlement is reached prior to trial, notify the Clerk’s Office in writing IMMEDIATELY so the case may be dismissed and replaced on the docket. If time does not permit a letter, telephone the Clerk’s Office.
If you find that you are unable to attend court at the date and time set, IMMEDIATELY notify the Court IN WRITING to seek a continuance. Continuance requests that do not reflect the consent of the opposing party are not automatically granted and must be supported by good cause.
Arrive early and bring all court papers with you. If you are the party suing and arrive late, or do not appear at all, your case may be DISMISSED. If you are the party being sued and arrive late, or do not appear at all, a judgment could be entered against you. In other words, YOU MAY LOSE WITHOUT A HEARING. If you are suing and the other party is not there, you must still show proof of your claim before you can get a judgment in your favor. If you are being sued and the other party is not there, you may ask that the case against you be dismissed (so you will win the case).
The plaintiff will present his/her case first, and may be allowed to present evidence in an effort to disprove the defendant’s case. There will be no jury. The Judge will hear and decide the entire case. It is his duty to sufficiently develop the facts to render a fair judgment. He can summon witnesses, raise defenses, take testimony, ask questions and generally take whatever action is appropriate to ascertain the true facts of the case.
Lawyers may or may not be present. The Judge will set the rules and insure that the rights and interests of both parties are preserved.
Present your facts in a straight forward manner. Tell the truth; remember, you will be under oath. Explain to the Judge why you believe the defendant owes you money, or has failed to live up to his commitments. Have your witnesses present to give their testimony and bring all your exhibits to Court. The Judge may question you and your witnesses to obtain the information needed to arrive at a fair decision. Answer all questions directly and honestly. When you have concluded your case, the Judge will hear the defendant’s side. You will have the opportunity to present additional or "rebuttal" evidence at the close of the defendant’s case since you, as plaintiff, have the ultimate burden of persuasion to convince the Court in order to obtain a judgment in your favor.
If you decide to contest a case in Pineville City Court, file your answer in writing with the Clerk’s Office within the ten (10) day period provided or the plaintiff may receive a default judgment against you. Your answer should be truthful and contain every defense you intent to raise.
Some possible defenses include:
If you have a "counterclaim" or "reconventional demand" against the plaintiff, you may include it in your answer. HOWEVER, YOU WILL BE REQUIRED TO PAY A DEPOSIT AND COURT COSTS SINCE YOU ARE NOW INSTITUTING A SUIT AGAINST THE OTHER PARTY.
If the Judge decides that you win, he may award you only part of the money you requested or whatever amount of damages he thinks you have proven. The judgment of the Court becomes a binding legal obligation after it is signed, unless one of the parties requests a new trial within three (3) days after the judgment. However, a judgment merely establishes that the defendant owes you money. IT DOES NOT NECESSARILY MEAN YOU WILL BE PAID.
Some judgment creditors are never paid, for various reasons. In order to collect your money, you may have to take further action; such as asking the Court to "garnish" the defendant’s wages or "seize" and sell certain non-exempt property that belongs to the defendant. An additional deposit is required for each procedure.
If you need more information about the defendant in order to take these steps, you may request a "judgment debtor examination" to require the defendant to appear in Court and produce evidence of his assets and employment status. There is a court costs deposit required for filing this action, and it is not a new trial or hearing. You will be allowed to orally examine the defendant who will be under oath regarding his/her assets, employment, etc., at a place suitable for such examination, usually in the courtroom. This information may help you in finding other legal means for collecting on your judgment.
If you are not satisfied with the court’s judgment, you may appeal its decision (WITH EXCEPTION OF SMALL CLAIM SUITS, there is no appeal afforded). An appeal would permit a review of the trial judge’s ruling by a higher court to determine whether the judge properly applied the law to the facts of the case. However, the trial judge’s factual findings on disputed issues (such as credibility of witnesses) would not ordinarily be reversed on appeal.
If you want to file an appeal, you must contact an attorney IMMEDIATELY after the trial.
- Provide the Clerk of Court with a copy of the letter you gave to the tenant. Give the Clerk the correct name and address for the tenant. If the letter was mailed to the tenant, you must also give the Clerk the green return receipt card from the post office. If you have any written rental agreement of the lease with the tenant, give the Clerk a copy of it also.
- You must pay a court costs deposit to the Clerk at the time you file the eviction suit. The Clerk will tell you how much the deposit is. THE COURT COSTS WILL NOT BE REFUNDED.
- The Marshal will serve the tenant with a copy of the eviction suit and a summons which orders him/her to appear in court if he/she wishes to contest the suit. The court date will be set no earlier than three (3) days after the Marshal has served the tenant with the papers. You will be mailed a notice advising you of the date and time of the court hearing.
- On the date of the hearing, you must appear before the Judge and testify about your agreement with the tenant and why you want the tenant evicted. If you hand delivered the letter of eviction to the tenant or posted it on the door of the residence, YOU MUST ALSO BRING WITH YOU A WITNESS who can swear that he/she saw you hand deliver the letter or post it to the door.
- If the tenant fails to answer or appear at the hearing and if the Judge decides that you are entitled to the eviction, he will immediately sign a Judgment of Eviction.
- If the tenant has not moved out with twenty-four (24) hours after the posting and/or service of the Judgment of Eviction, you must notify the Clerk of Court. The Clerk will then issue a warrant to the Marshal and the Marshal will do whatever is necessary to remove the tenant and his possessions from the premises. There will be an additional charge for this.
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